Coordinator, Marketing Operations (Fixed Term)

About this role

<div class="content-intro"><p>Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI.</p></div><h3><strong>What is The Role</strong></h3> <p>We are seeking two detail-oriented Marketing Operations Coordinators to support our global marketing engine from India. This role focuses on the execution and logistical backbone of our marketing investments. You will ensure financial rigor in Allocadia, manage the daily flow of POs and actuals, and serve as the tactical support for our global marketing teams, ensuring we maintain "simple perfection" in our operations.</p> <h3><strong>What You Will Be Doing</strong></h3> <ul> <li class="public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-reset public-DraftStyleDefault-depth0 public-DraftStyleDefault-listLTR" data-block="true" data-editor="3k277" data-offset-key="4a9ti-0-0"> <div class="public-DraftStyleDefault-block public-DraftStyleDefault-ltr" data-offset-key="4a9ti-0-0"><span data-offset-key="4a9ti-0-0"><span data-text="true">Allocadia Backend Excellence</span></span><span data-offset-key="4a9ti-0-1"><span data-text="true">: Manage daily backend data entry, data imports, data mapping, and ensuring campaign metadata, budgets, POs and actuals are reflected with 100% accuracy.</span></span></div> </li> <li class="public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-depth0 public-DraftStyleDefault-listLTR" data-block="true" data-editor="3k277" data-offset-key="ctqhh-0-0"> <div class="public-DraftStyleDefault-block public-DraftStyleDefault-ltr" data-offset-key="ctqhh-0-0"><span data-offset-key="ctqhh-0-0"><span data-text="true">Financial Logistics</span></span><span data-offset-key="ctqhh-0-1"><span data-text="true">: Execute the end-to-end contract and PO lifecycle, including drafting requisitions and proactively chasing vendors for timely invoice submission.</span></span></div> </li> <li class="public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-depth0 public-DraftStyleDefault-listLTR" data-block="true" data-editor="3k277" data-offset-key="4fi2o-0-0"> <div class="public-DraftStyleDefault-block public-DraftStyleDefault-ltr" data-offset-key="4fi2o-0-0"><span data-offset-key="4fi2o-0-0"><span data-text="true">Execution Support</span></span><span data-offset-key="4fi2o-0-1"><span data-text="true">: Own the "request-to-delivery" process for operational tickets, ensuring all internal documentation and workflows are followed according to global standards.</span></span></div> </li> <li class="public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-depth0 public-DraftStyleDefault-listLTR" data-block="true" data-editor="3k277" data-offset-key="8ekq1-0-0"> <div class="public-DraftStyleDefault-block public-DraftStyleDefault-ltr" data-offset-key="8ekq1-0-0"><span data-offset-key="8ekq1-0-0"><span data-text="true">Data Accuracy</span></span><span data-offset-key="8ekq1-0-1"><span data-text="true">: Import, mMonitor and map daily actuals and proactively flag discrepancies to the regional marketing leads, supporting the team’s goal of improved "data hygiene".</span></span></div> </li> <li class="public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-depth0 public-DraftStyleDefault-listLTR" data-block="true" data-editor="3k277" data-offset-key="fag8g-0-0"> <div class="public-DraftStyleDefault-block public-DraftStyleDefault-ltr" data-offset-key="fag8g-0-0"><span data-offset-key="fag8g-0-0"><span data-text="true">Cross-Regional Collaboration</span></span><span data-offset-key="fag8g-0-1"><span data-text="true">: Serve as the bridge between global campaign themes and regional execution, ensuring local needs are met while adhering to global process governance.</span></span></div> </li> </ul> <h3>What You Bring</h3> <ul> <li class="public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-reset public-DraftStyleDefault-depth0 public-DraftStyleDefault-listLTR" data-block="true" data-editor="3k277" data-offset-key="5kbfd-0-0"> <div class="public-DraftStyleDefault-block public-DraftStyleDefault-ltr" data-offset-key="5kbfd-0-0"><strong><span data-offset-key="5kbfd-0-0"><span data-text="true">Experience</span></span></strong><span data-offset-key="5kbfd-0-1"><span data-text="true">: 1–3 years in an operations or administrative coordinator role, preferably within a global, matrixed organization.</span></span></div> </li> <li class="public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-depth0 public-DraftStyleDefault-listLTR" data-block="true" data-editor="3k277" data-offset-key="78l09-0-0"> <div class="public-DraftStyleDefault-block public-DraftStyleDefault-ltr" data-offset-key="78l09-0-0"><strong><span data-offset-key="78l09-0-0"><span data-text="true">Tool Proficiency</span></span></strong><span data-offset-key="78l09-0-1"><span data-text="true"><strong>:</strong> High </span></span><span id="popover-trigger-:ru:" class="chakra-text css-1j6t0d7"><span data-offset-key="78l09-1-0"><span data-text="true">competence</span></span></span><span data-offset-key="78l09-2-0"><span data-text="true"> in budget/project management platforms (e.g., Allocadia, Salesforce, or similar).</span></span></div> </li> <li class="public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-depth0 public-DraftStyleDefault-listLTR" data-block="true" data-editor="3k277" data-offset-key="547s5-0-0"> <div class="public-DraftStyleDefault-block public-DraftStyleDefault-ltr" data-offset-key="547s5-0-0"><strong><span data-offset-key="547s5-0-0"><span data-text="true">Operational Mindset</span></span></strong><span data-offset-key="547s5-0-1"><span data-text="true"><strong>:</strong> A </span></span><span id="popover-trigger-:r10:" class="chakra-text css-1j6t0d7"><span data-offset-key="547s5-1-0"><span data-text="true">proactive</span></span></span><span data-offset-key="547s5-2-0"><span data-text="true"> approach to identifying bottlenecks; you don’t just execute tasks—you look for ways to make them faster and more </span></span><span id="popover-trigger-:r12:" class="chakra-text css-8zk7oi"><span data-offset-key="547s5-3-0"><span data-text="true">accurate</span></span></span><span data-offset-key="547s5-4-0"><span data-text="true">.</span></span></div> </li> <li class="public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-depth0 public-DraftStyleDefault-listLTR" data-block="true" data-editor="3k277" data-offset-key="ehl5v-0-0"> <div class="public-DraftStyleDefault-block public-DraftStyleDefault-ltr" data-offset-key="ehl5v-0-0"><strong><span data-offset-key="ehl5v-0-0"><span data-text="true">Cultural Fit</span></span></strong><span data-offset-key="ehl5v-0-1"><span data-text="true"><strong>:</strong> </span></span><span id="popover-trigger-:r14:" class="chakra-text css-1j6t0d7"><span data-offset-key="ehl5v-1-0"><span data-text="true">Strong</span></span></span><span data-offset-key="ehl5v-2-0"><span data-text="true"> alignment with Elastic’s "Source Code" principles (Speed, Scale, Relevance, Simple Perfection).</span></span></div> </li> </ul> <h3>Bonus Points</h3> <div class="public-DraftStyleDefault-block public-DraftStyleDefault-ltr" data-offset-key="4al7b-0-0"><strong><span data-offset-key="4al7b-0-0"><span data-text="true">Success Metrics:</span></span></strong></div> <ul class="public-DraftStyleDefault-ul" data-offset-key="clr53-0-0"> <li class="public-DraftStyleDefault-unorderedListI